NCACPA Event Planners

Brandi Crawford Community Relations/Chapter Manager	(919) 469-1040 Ext. 128	bcrawford@ncacpa.org
Amy Kirk Seminar Manager	(919) 469-1040 Ext. 129	akirk@ncacpa.org
Ashley Squier Conference Manager	(919) 469-1040 Ext. 158	asquier@ncacpa.org
Jackie Asekhauno Meeting Planner	(919) 469-1040 Ext. 141	jasekhauno@ncacpa.org
Chrissy Davidson Meeting Planner	(919) 469-1040 Ext. 156	cdavidson@ncacpa.org
Rachel Greene Meeting Planner	(919) 469-1040 Ext. 150	rgreene@ncacpa.org
Kim Grissom Meeting Planner/Onsite Coordinator	(919) 469-1040 Ext. 135	kgrissom@ncacpa.org
Lisa Harrison Education Center Coordinator	(919) 469-1040 Ext. 133	lisaharrison@ncacpa.org
Beth Hastings Meeting Planner	(919) 469-1040 Ext. 123	bhastings@ncacpa.org
Angel Sutton Chapter Meeting Planner	(919) 469-1040 Ext. 164	asutton@ncacpa.org

General Information

Attendance Verification

To earn the recommended CPE hours offered for events, you must submit a copy of your Attendance Verification & Evaluation Form at the conclusion of the program. (Be sure to keep the back copy for your personal CPE file.) In accordance with the North Carolina State Board of CPA Examiners’ (State Board) CPE guidelines for approved CPE sponsors, we maintain CPE attendance records for five years.

If you should arrive late or need to leave an event early, it is your responsibility to adjust your CPE credit accordingly. As an approved CPE sponsor, we must follow the guidelines set forth by the State Board. Credit is granted only for the actual contact time in the classroom. NCACPA does not have the authority to make exceptions to the CPE credit rules, and our onsite program administrators are obligated to make note of late arrivals or early departures.

Course Cancellation Policy

While our overall cancellation rate is low, a program may cancel if a sufficient number of registrations are not received, or if an instructor must cancel due to illness. Whenever possible, the decision to cancel a program is made at least seven days prior to the event date, and participants are notified once the decision is made. Before making your travel arrangements, you may contact NCACPA to inquire about the status of any event at (800) 469-1352. If the distance to the event site requires you to make airline and/or hotel reservations, please keep in mind NCACPA will not be held responsible for monetary loss due to cancellations or changes in air or hotel reservations. (Most hotels require a 72-hour advance notice to avoid a cancellation fee.)

Date/Location Change

We contract for meeting space well in advance of the event and try our best to estimate the number of attendees. Occasionally, late registrations may increase the class size beyond the space limits of the meeting room, potentially forcing us to change venues. If a location changes, we will notify you as soon as possible by either phone or email. For this reason, please make sure we have your home telephone number and email address in our database.

Event Times

NCACPA sponsors a variety of CPE events through chapters, conferences, and seminars. Start and end times vary. Please refer to your confirmation form for specific schedules. Also, be sure to allow enough time for traffic, parking, and check-in. If you should arrive late or depart early, you must adjust your CPE credit accordingly.
 

Eight-hour seminars begin promptly at 8:30 am and conclude at 4:15 pm (with a 30-minute lunch break) unless otherwise indicated. Four-hour programs will either be from 8:30 am - 12:15 pm or 1:00 - 4:45 pm.

Don Farmer programs begin at 8:30 am and conclude at 4:30 pm (with a 45 minute lunch break).

Conferences, chapter, and two-hour programs begin at varying times (please consult the specific event brochure or check online for more details).

Course check in for all events begins one half-hour prior to course start times.

Inclement Weather

Should the weather warrant any concern for your travel safety and you want to verify a particular event or meeting will be held as scheduled, please call the NCACPA office at (919) 469-1040, Ext. 122, or (800) 722-2836, Ext. 122, for a recorded message. When inclement weather results in the cancellation of a class, we will attempt to notify you as soon as possible. As you know, inclement weather can strike quickly and may prevent us from making contact with participants.

Participant Feedback

We are confident you will receive high-quality instruction from our professional speakers. However, even the best instructors appreciate constructive and candid feedback, an essential tool for self-improvement. Evaluation forms will be collected at the conclusion of every program and returned to NCACPA’s office for processing. A summary letter containing participant comments is provided to the speakers after the program. Individual names are not shared with speakers to ensure confidentiality. Comments are also shared with the planning committees/task forces, meeting facility, and catering companies.

Sold-Out Events

We make every attempt to estimate the number of attendees, however you may experience a “sold-out” situation due to the amount of space or materials available.

Walk-In Registrations

While we realize you cannot always plan in advance, we may not always be able to accept walk-in registrations at our events. The onsite program administrator will be able to provide you with the latest registration information. Full payment for any NCACPA event is due at the time of registration. Materials may need to be mailed to you following the program.

Event Location Information
 

Americans with Disabilities Act (ADA)

If you need special assistance to participate in an NCACPA event, please contact the Member Service Center at (800) 469-1352 prior to the program.

Communication Devices

As a courtesy to your fellow CPE participants and the program instructor, please refrain from using all communication devices, including cell phones, pagers, handheld devices, and laptops. Cell phones, pagers, and handheld devices settings should be turned off or set to vibrate.

Dietary Restrictions

NCACPA provides meals as part of most CPE events. If you have a specific dietary restriction (e.g. vegetarian, food allergies), please contact the Member Service Center in advance of the event. (A note will be made in your member record.) If you have made prearrangements, please mention this to the host facility’s wait staff to ensure you receive your requested meal.

Dress Code

Business casual attire is recommended. For your comfort, we suggest dressing in layers to accommodate typical variations in meeting room temperatures.

Express Check-in

Avoid long lines by presenting a printed copy of your event confirmation to our onsite program administrators, who will facilitate express check-in at most events. Please make sure your name appears on the confirmation to assist us with CPE recordkeeping. If you do not receive an email confirmation within 3 business days of registration, please call our Member Service Center at (800) 469-1352.

Hotel Accommodations

If an event is held at a hotel, NCACPA may reserve a block of sleeping rooms. Please note:

• NCACPA is not responsible for making hotel reservations for participants.
• Room blocks are usually held until one month prior to the event.
• Many hotels require a 72-hour (or greater) cancellation notice in order to avoid a penalty.
• NCACPA is not responsible for sleeping room cancellation penalties incurred for any reason.
• To make a reservation, contact the hotel directly. Hotel information is listed in the specific event brochure, or you can search for event details in the online CPE catalog.
• Event facilities directions
• Hotel accommodations

Travel Policy

Event participants are responsible for making their own travel and/or hotel arrangements. NCACPA is not responsible for expenses related to association-sponsored programs, unless prearranged.

Parking

Complimentary parking is provided by NCACPA for all events. See the onsite program administrator for more details.
 

Registration Information

Early registrations ensure we have adequate seating and program materials available for all participants. Registrations are accepted on a first come, first serve basis. Programs frequently reach capacity well before the program date.

You will receive a confirmation form via email (fax upon request) for all NCACPA event registrations. Please review your confirmation for accuracy and any special instructions. We request you bring your confirmation form with you to expedite the registration process. If you do not receive an email confirmation within 3 business days, please call our Member Service Center at (800) 469-1352.

Conference Registrations: When registering for a conference, please select concurrent sessions and optional events to ensure seating is available.

Four Easy Ways to Register!

NCACPA accepts MasterCard and Visa

Secure Online Registrations: Our website allows you to register by credit card 24 hours a day, seven days a week.

Mail Registrations: Send your completed registration form with check (payable to NCACPA) or credit card information to: NCACPA Member Service Center, PO Box 80188, Raleigh, NC 27623.

Phone Registrations: Phone registrations may be made between 8:00 am and 5:00 pm by calling (800) 469-1352. Phone registrations must be charged to your credit card.

Fax Registrations: To register 24 hours a day, seven days a week, fax your completed registration form with credit card information to (919) 469-3959.

Disclaimer
 

The information and suggestions presented at seminars, conferences, and chapter events sponsored by the North Carolina Association of CPAs are subject to constant change and, therefore, should only serve as a foundation for further investigation and study. Additionally, any forms presented at such events are samples only and are not necessarily authoritative. All information, procedures, and forms contained or used in such events should be carefully reviewed and should serve as a guide for use in specific situations. Speakers are expressing their own views, or those of program authors. Such views and opinions have not been approved or endorsed by NCACPA.

NCACPA is registered with the North Carolina State Board of CPA Examiners as a sponsor of continuing professional education. Complaints or comments regarding registered sponsors may be addressed to the North Carolina State Board of CPA Examiners, PO Box 12827, Raleigh, NC 27605.

NCACPA advises its members that vendors offering computer programming are instructed to complete a thorough check of all computer hardware on a regular basis to reduce the potential for spreading computer viruses. Members should be advised that commercially available programs to detect viruses are not foolproof. The association accepts no responsibility for the inadvertent spread of a computer virus, and members enrolling in NCACPA computer courses acknowledge the risk involved and agree to hold the association harmless.

NCACPA reserves the right to make changes to prices, dates, locations, and speakers at any time without notice. NCACPA reserves the right to cancel a course because of an insufficient number of registrations. On the rare occasion NCACPA must cancel a program due to inadequate registrations, participants will be notified no less than one week prior to the program. Early registration helps avoid program cancellations. Additionally, we may cancel a program at the last minute due to circumstances beyond our control such as inclement weather or speaker illness. In such cases, participants will be notified as soon as possible.

NCACPA does not assume financial responsibility for penalties or expenses incurred by registrants who must cancel travel arrangements due to course cancellation.